Using an access control system eliminates the need for keys. If a security officer or someone with elevated access loses their swipe card, it takes just seconds to flag and deactivate that credential in the management portal.
First, determine the individual, role, and group-level access types you want to set up. You’ll also need to identify where your access points will be.
Increased Security
Using credentials like cards or fobs, an electronic access control systems Orlando can verify who’s trying to enter your premises and ensure all entry requests are logged. They’re much more reliable than relying on human security officers who might misread a name tag, forget to log a request, or accidentally grant unauthorized access.
These systems can be programmed to accept individual, department, or role-based entry permissions and set up time windows for trusted contractors and suppliers, such as cleaning crews or IT professionals who might need to work outside of standard business hours. They can also prevent unauthorized people from accessing sensitive areas where equipment or client data are stored.
It can be significant for companies that must meet industry standards, such as those that store credit card user data or medical records. Automated logging and access can make complying with regulations easier and avoid costly fines or penalties.
Streamlined Access
Access control systems allow people to enter your building or rooms without fumbling around with bulky key rings. Employees swipe their cards or enter a PIN code to gain entry, eliminating the risk of lost keys.
In addition, EAC credentials can be quickly flagged and deactivated in the management portal if lost or stolen. That eliminates the need for elevated access users, such as security officers or contractors, to return to the office to have their swipe cards reactivated.
Streamlining access also helps you enforce policy across multiple locations. For example, a school system might want all faculty members to have access to both campuses. Likewise, a regional or national company may have departments that need to share access across multiple buildings.
Automated Reporting
Modern reporting automation technologies make data curation, collection, visualization, and analysis easier, faster, and more accurate. These intuitive systems serve up responsive data that benefits real-time decision-making.
Unlike traditional keys, EAC credentials are tied to a person’s account in the management portal rather than to a physical piece of metal they hold. If an employee’s access card goes missing, flagging that user and denying them entrance to the facility takes seconds.
A contemporary EAC system may employ individual, role-based, or department-level access permissions to control who has access to what building areas. It enables a business to be flexible without spending copiously on around-the-clock security officers. This method also eliminates the need to change locks if a key is lost.
Reduced Costs
In addition to providing a more secure building, access control systems also save on operational costs. For instance, electronic doors are much easier to manage than manual locks, which require individually changing every lock passcode.
When a user presents their credential to a scanner at a security checkpoint, the management system checks the credentials for validity and other conditions, like the time of day or other users already in the facility. It then allows or denies entry and logs the event.
The management system can also help reduce operating costs by integrating with other systems in your facility, like your HVAC. It helps with energy savings, primarily if you program your building to operate efficiently based on the time of day and other factors.
Reduced Risk
For businesses in the health, banking, credit card processing, and insurance industries that store sensitive information, an access control system can help comply with PCI data regulations. These systems can also prevent unauthorized entry into IT rooms and lab equipment.
With EAC, elevated access is tied to a user’s account in the system rather than a physical key. It means that even if a security officer or someone with elevated access loses their swipe card, it only takes seconds to flag and deactivate it in the system, reducing risks.
Access control also reduces risk by logging all access attempts, giving administrators reliable data to sift through and take action when needed. That can make a difference in employee accountability, safety, and efficiency.
